Guides & Order Forms

SMFA FESTIVAL MANUAL
SMFA-Festival-Manual-Introduction
Appendix-A-Governance-Board-Development-Roles&Responsibilities
Appendix-A-Governance-SMFA-Constitution
Appendix-B-Handbook
Appendix-C-Reporting&Samples
Appendix-D-Office-in-a-Box-1-Overview
Appendix-D-Office-in-a-Box-2-Administrative-Info
Appendix-D-Office-in-a-Box-3-Constitution
Appendix-D-Office-in-a-Box-4-Charitable-Status
Appendix-D-Office-in-a-Box-5-Governing-Documents-Minutes
Appendix-D-Office-in-a-Box-6-Policies-&-Procedures
Appendix-D-Office-in-a-Box-7-Financial-Documents
Appendix-D-Office-in-a-Box-8-Annual-Returns
Appendix-D-Office-in-a-Box-9-Official-Tax-Receipts
Appendix-D-Office-in-a-Box-10-Operational-Info
Appendix-D-Office-in-a-Box-11-FAQ-Booklet

OTHER
Adjudicator Directory-2020
Media Release Form
Media Release Form-fillable
MLA-Invitation
SMFA-Certificate-Honour Solo & Small Ensemble-fillable
SMFA-Certificate-Honour Large Ensemble-fillable
SMFA-Certificate-Merit-fillable
SMFA-Certificate-Participation-fillable
SMFA-Certificate-Provincial Qualifier-2024 (non-fillable)
SMFA-Certificate-Provincial Qualifier-2024 (fillable)
SMFA-Certificate-Scholarship-fillable
SMFA-Marking Sheet (revised Nov. 2022)
SMFA-Marking Sheet-fillable (revised Nov. 2022)
Waiver & Release Form-2022
Waiver and Release Form-2022-fillable

FORMS REQUIRED BY PROVINCIAL OFFICE
2025 Festival Date Choice-fillable Due Date: May 15, 2024
2026 Festival Date Choice-fillable Due Date: May 15, 2025

Adjudicator EvaluationDue Date: June 1
Adjudicator Time-Frame Requirement Form-fillable – Due Date: June 1
Guide to Adjudicator Time-Frame Form
Board Nomination Form-fillable – Due Date: November 15
District Winner Charts & Procedures – 2024 – PDF – Due Date: Immediately after completion.
District Winner Charts – 2024 – Excel – Due Date: Immediately after completion. Refer to District Winner Procedures (2024)
Festival-ReportsDue Date: June 30
People-Stats-Form-fillable Due Date: May 15
Guide to People Stats Form

Promotional Items Order Form
Revenue & Expense Form-fillable – Due Date: October 1
Supply-Order-Form-fillable (revised Oct 2022) – Due Date: November 1
Volunteer Award Nomination Form (2023)-fillable – Due Date: October 1

ITEMS REQUIRED BY PROVINCIAL OFFICE
Adjudicator Report Form (revisions) – Due Date: ASAP
Affiliation Fees/invoiced supplies payment – Due Date: June 30
Annual General Meeting Minutes (sample) ASAP after AGM
Competitors’ names and marks – Due Date: May 31
Festival Program (electronic copy-draft & final) – Due Date: ASAP

***Festival Program (draft) to Adjudicators – Due Date: ASAP

GUIDES
Arranging-Your-Program-Guide
Care-and-Feeding-of-Adjudicator (Live Festivals)
Care and Feeding of Your Adjudicator (Virtual Festivals)
Festival-Guide-rev-2024
Webpage-Update-Directions