GUIDES & FORMS
SASKATCHEWAN MUSIC FESTIVAL ASSOCIATIONSMFA FESTIVAL MANUAL
- SMFA Festival Manual Introduction
- Appendix A Governance SMFA Constitution (updated April 1, 2026)
- Appendix B Handbook
- Appendix C Reporting & Samples
- Appendix D Office-in-a-Box 1 Overview
- Appendix D Office-in-a-Box 2 Administrative-Info
- Appendix D Office-in-a-Box-3-Constitution
- Appendix D Office-in-a-Box-4-Charitable-Status
- Appendix D Office-in-a-Box-5-Governing-Documents Minutes
- Appendix D Office-in-a-Box 6 Policies & Procedures
- Appendix D Office-in-a-Box 7 Financial Documents
- Appendix D Office-in-a-Box 8 Annual-Returns
- Appendix D Office-in-a-Box 9 Official Tax Receipts
- Appendix D Office-in-a-Box 10 Operational-Info
- Appendix D Office-in-a-Box 11 FAQ Booklet
OTHER
- Adjudicator Directory 2025 (updated September 24, 2025)
- Media Release Form
- Media Release Form-fillable
- MLA Invitation
- Newcomer Package
- SMFA Certificate-Honour Solo & Small Ensemble | Fillable
- SMFA Certificate-Honour Large Ensemble | Fillable
- SMFA Certificate Joy Award | Printable
- SMFA Certificate-Joy Award | Fillable
- SMFA Certificate Merit | Fillable
- SMFA Certificate Notable Award | Printable
- SMFA Certificate Notable Award | Fillable
- SMFA Certificate Participation | Fillable
- SMFA Certificate Provincial Qualifier 2026 | Printable
- SMFA Certificate Provincial Qualifier 2026 | Fllable
- SMFA Certificate Scholarship | Fillable
- SMFA Marking Sheet
- SMFA Marking Sheet | Fillable
- Waiver & Release Form
- Waiver & Release Form-fillable
FORMS REQUIRED BY PROVINCIAL OFFICE
- 2027 Festival Date Choice-fillable – Due Date: May 15, 2026
- 2028 Festival Date Choice-fillable – Due Date: May 15, 2027
- Adjudicator Evaluation – Due Date: June 1
- Adjudicator Time Frame Requirement Form – Due Date: June 1
- Board Nomination Form | Fillable – Due Date: November 15
- 2026 District Winner Charts & Procedures – 2026 – PDF – Due Date: Immediately after completion.
- District Winner Charts – 2026 – Excel – Due Date: Immediately after completion. Refer to District Winner Procedures – 2026
- Festival-Reports – Due Date: June 30
- People Stats Form | Fillable – Due Date: May 15
- Guide to People Stats Form (revised 2026)
- Promotional Items Order Form
- Revenue & Expense Form | Fillable – Due Date: October 1
- Supply Order Form | Fillable (revised September 2025) – Due Date: November 1
- Volunteer Award Nomination Form (2025) | Fillable – Due Date: September 30
ITEMS REQUIRED BY PROVINCIAL OFFICE
- Adjudicator Report Form (revisions) – Due Date: ASAP
- Affiliation Fees/invoiced supplies payment – Due Date: June 30
- Annual General Meeting Minutes (sample) – ASAP after AGM
- Competitors’ names and marks – ASAP after festival
- Festival Program (electronic copy draft & final) – Due Date: ASAP
- ***Festival Program (draft) to Adjudicators – Due Date: ASAP
SMFA is one of the 12,000+ sport, culture and recreation groups funded by Saskatchewan Lotteries.
Every time you purchase a lottery ticket in Saskatchewan, a portion of that revenue supports a wealth of organizations, including District Festivals across the province who are enriching their communities with performing arts.
Help support the arts!
DONATIONS
Donations are gratefully accepted and tax receipts will be issued.
Thank you for your support!
MAILING ADDRESS
Please direct mail to:
Saskatchewan Music Festival Association
PO Box 37005
Regina, SK S4S 7K3
The physical office of the Saskatchewan Music Festival Association is now closed