GUIDES & FORMS
SASKATCHEWAN MUSIC FESTIVAL ASSOCIATIONSMFA FESTIVAL MANUAL
- SMFA-Festival-Manual-Introduction
- Appendix-A-Governance-Board-Development-Roles&Responsibilities
- Appendix-A-Governance-SMFA-Constitution
- Appendix-B-Handbook
- Appendix-C-Reporting&Samples
- Appendix-D-Office-in-a-Box-1-Overview
- Appendix-D-Office-in-a-Box-2-Administrative-Info
- Appendix-D-Office-in-a-Box-3-Constitution
- Appendix-D-Office-in-a-Box-4-Charitable-Status
- Appendix-D-Office-in-a-Box-5-Governing-Documents-Minutes
- Appendix-D-Office-in-a-Box-6-Policies-&-Procedures
- Appendix-D-Office-in-a-Box-7-Financial-Documents
- Appendix-D-Office-in-a-Box-8-Annual-Returns
- Appendix-D-Office-in-a-Box-9-Official-Tax-Receipts
- Appendix-D-Office-in-a-Box-10-Operational-Info
- Appendix-D-Office-in-a-Box-11-FAQ-Booklet
OTHER
- Adjudicator Directory-2024 (updated September 17, 2024)
- Media Release Form
- Media Release Form-fillable
- MLA-Invitation
- Newcomer Package
- SMFA-Certificate-Honour Solo & Small Ensemble-fillable
- SMFA-Certificate-Honour Large Ensemble-fillable
- SMFA-Certificate-Merit-fillable
- SMFA-Certificate-Participation-fillable
- SMFA Certificate-Provincial Qualifier-2025-printable
- SMFA Certificate-Provincial Qualifier-2025-fillable
- SMFA-Certificate-Scholarship-fillable
- SMFA-Marking Sheet (revised Nov. 2022)
- SMFA-Marking Sheet-fillable (revised Nov. 2022)
- Waiver & Release Form
- Waiver & Release Form-fillable
FORMS REQUIRED BY PROVINCIAL OFFICE
- 2026 Festival Date Choice-fillable – Due Date: May 15, 2025
- 2027 Festival Date Choice-fillable – Due Date: May 15, 2026
- Adjudicator Evaluation – Due Date: June 1
- Adjudicator Time-Frame Requirement Form-fillable – Due Date: June 1
- Guide To Adjudicator Time-Frame Form (revised 2025)
- Board Nomination Form-fillable – Due Date: November 15
- District Winner Charts & Procedures – 2025 – PDF – Due Date: Immediately after completion.
- District Winner Charts – Excel – 2025 – Due Date: Immediately after completion. Refer to District Winner Procedures – 2025
- Festival-Reports – Due Date: June 30
- People/Stats Form-fillable – Due Date: May 15
- Guide to People/Stats Form (revised 2025)
- Promotional Items Order Form
- Revenue & Expense Form-fillable – Due Date: October 1
- Supply-Order-Form-fillable (revised Oct 2022) – Due Date: November 1
- Volunteer Award Nomination Form (2024)-fillable – Due Date: November 1
ITEMS REQUIRED BY PROVINCIAL OFFICE
- Adjudicator Report Form (revisions) – Due Date: ASAP
- Affiliation Fees/invoiced supplies payment – Due Date: June 30
- Annual General Meeting Minutes (sample) – ASAP after AGM
- Competitors’ names and marks – ASAP after festival
- Festival Program (electronic copy-draft & final) – Due Date: ASAP
- ***Festival Program (draft) to Adjudicators – Due Date: ASAP
SMFA is one of the 12,000+ sport, culture and recreation groups funded by Saskatchewan Lotteries.
Every time you purchase a lottery ticket in Saskatchewan, a portion of that revenue supports a wealth of organizations, including District Festivals across the province who are enriching their communities with performing arts.
Help support the arts!
DONATIONS
Donations are gratefully accepted and tax receipts will be issued.
Thank you for your support!
MAILING ADDRESS
Please direct mail to:
Saskatchewan Music Festival Association
PO Box 37005
Regina, SK S4S 7K3
The physical office of the Saskatchewan Music Festival Association is now closed